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Data management plan

A data management plan (DMP) is a digital document in which you describe what data you will collect during your research project, how you are going to store and manage the data during the project, and what will happen to the data after the project is finished.

What do data management plans include

In a data management plan you provide answers to such questions as:

  • What data are you going to collect? What type of data or what file formats? How many?
  • Where and how will you store your data? How will you provide back-ups?
  • How are you going to organise and describe your data?
  • Who gets access to your data? When? How are you going to manage access?
  • What data will be archived when the project is finished? Where and for how long?
  • Will the archived data be made available to others? When? Under what licence?
  • Who owns the data? Who is responsible for the management of your data?
  • Is there any funding to cover the costs of the implementation of the plan?

A DMP is a living document. It may well be that you are not able to answer some of these questions at first, or only roughly, for example because you wish to obtain someone's advice. Or it may turn out that it is better to handle things differently than originally planned. You can always adapt or add to your DMP.

How do you make a data management plan

There are various templates available for drawing up a data management plan. The filled-in template is then your data management plan. If you receive funding from NWO or ZonMw, or if your funder or institute does not provide a template, you can use the general UvA or AUAS template. The templates of UvA and HvA are available in Research Management Services (RMS).


Contact the data steward of your faculty for support with writing your data management plan.